I.   Basic Requirements for Record Filing
According to the requirements of Order No. 37 and 53 of the General Administration of Quality Supervision, Inspection and Quarantine of China and related documents, the inspection and supervision management of imported used electromechanical products includes four stages: record filing, pre-shipment inspection, arrival inspection, and supervision management. Before importing used electromechanical products, the consignee or their agent shall submit a record filing application to the directly affiliated inspection and quarantine bureau.
The division of labor for the location of record filing for imported used electromechanical products follows the principle of filing at the place of use. If the place of use is clear, the directly affiliated bureau at the place of use will accept the record filing application; if the place of use is not clear, the directly affiliated bureau at the port of entry will accept the record filing application. Before obtaining the relevant record filing documents, applicants should not disassemble, repackage, or ship the goods from the port of shipment to avoid unnecessary losses.
II. Business Process Diagram

III. Scope of Record Filing
All products listed in the "Catalogue of Imported Used Electromechanical Products Subject to Record Filing Management" must apply for record filing, except for the following two situations:
(1) No record filing required: imported used aircraft engines, airborne equipment and parts, used offshore platforms, main marine equipment and materials, parts, etc., and other application matters that are not within the jurisdiction of this administrative agency.
(2) Import of used electromechanical products for repair after export, temporary export and re-import, export returns, and domestic transfers These four types of special trade imported used electromechanical products do not require record filing procedures. Enterprises should submit an approval application to the electromechanical department and handle customs inspection and customs clearance procedures with the issued approval document.

★Note: Before submitting a record filing application, enterprises should first check whether the HS code belongs to the scope of record filing not granted (those listed in the "Scope of Imported Used Electromechanical Products Not Granted Record Filing" and products that are not allowed to be imported according to other national laws and regulations).

IV. Record Filing Conclusion
(1) "Record Filing Document for Pre-shipment Inspection of Imported Used Electromechanical Products" (hereinafter referred to as "Record Filing Document"):
For imported used electromechanical products that have obtained the Record Filing Document, pre-shipment inspection needs to be carried out overseas. The record filing applicant should promptly contact the overseas inspection agency specified in the "Record Filing Document" (contact information can be found in the "Directory of Overseas Inspection Agencies for Imported Used Electromechanical Products" in the announcement column) for pre-shipment inspection work.
(2) "Certificate of Exemption from Pre-shipment Inspection for Imported Used Electromechanical Products" (hereinafter referred to as "Exemption Certificate"): Imported used electromechanical products that have obtained the Exemption Certificate do not need pre-shipment inspection.
The validity period of the record filing administrative license decision is generally six months. It can be extended once, and the extension period is six months. The extension must be applied for before the 30 expiry date of the record filing.
V. Materials Required for Handling Related Business of Imported Used Electromechanical Products
To help you complete the record filing and other related procedures for imported used electromechanical products as soon as possible, please carefully read the following matters. All relevant forms have fixed formats, please do not modify them at will. Specific forms can be downloaded on the website. All application forms have clearly stated filling requirements and provided corresponding templates. Please fill them in according to the instructions. ：
(1) Materials Required for Record Filing Application ：

★All the above materials must be stamped with the applicant's official seal. Items 1-5 are basic materials, and materials 6-17 should be provided according to the requirements listed in the "Requirements" column, depending on the matter applied for. When submitting the record filing materials, the applicant must also prepare an Excel table of the record filing equipment list, providing a detailed report of the imported used electromechanical products (each item must be listed) and a summary table (each application is combined into one item). Before the applicant submits the materials to the front desk Please send the detailed table and summary table to szciqjjd@163.com email (please use the name of the applicant company as the email subject). After sending, please check promptly whether you have received the automatic reply. If you have not received a reply, please resend the email.
★For companies applying for sales-related import record filing of used imported excavators for the first time, enterprise information registration is required first. See the "Import Record Filing Application Notice for Used Excavators" on the Shenzhen Entry-Exit Inspection and Quarantine Bureau website.

(II) Changes / Materials required for extension
If discrepancies are found during pre-shipment inspection that require changes to the record filing, the applicant should first submit a change application.

(III) Materials required for certificate issuance
For those who do not need to change the record filing or have already changed the record filing, after obtaining the "Pre-shipment Inspection Certificate for Imported Used Electromechanical Products" and the "Pre-shipment Inspection Report for Imported Used Electromechanical Products", the applicant must handle the certificate issuance procedures.

 
(IV) Materials required for approval application of special trade category imported used electromechanical products

VI. Business Acceptance Time and Address
Time: Monday to Friday 9:00 AM to 12:00 PM; 2:00 PM to 6:00 PM
Address: Floor 1, Government Service Hall, New Office Building of Shenzhen Exit-Entry Inspection and Quarantine Bureau, No. 1011, Fuqiang Road, Futian District, Shenzhen (opposite Lianhe Plaza)
★ Those who come to the Government Service Hall to collect their notice and approval documents must present their receipt and a valid ID card or work permit. If someone is collecting the documents on behalf of the applicant, they must also provide an authorization letter from the applicant and their own ID card.

VII. Processing Time
Recordation: The recordation agency will complete the review of the application and its accompanying materials submitted by the applicant within 5 working days to determine whether it meets the acceptance criteria. After accepting the application, the recordation approval time limit is 20 working days. If a decision cannot be made within 20 working days, the deadline may be extended by 10 working days with the approval of the person in charge of the recordation agency, and the reason for the extension will be notified to the applicant.
Change/Extension: Within 20 working days.
License Renewal: Within 2 working days.
Approval for the import of used electromechanical products under four special trade methods: 2 working days

VIII. Please regularly check the Shenzhen Exit-Entry Inspection and Quarantine Bureau website (www.szciq.gov.cn) for the latest national regulations on the recordation, inspection, and supervision of imported used electromechanical products, and comply with them accordingly.